Destination QAGOMA: School Access Program Application Form

Eligibility

  1. Eligible groups include Queensland primary and secondary schools with an Index of Community Socio-Educational Advantage (ICSEA) value of less than 1000, or a special school, as defined by the Australian Curriculum Assessment and Reporting Authority (ACARA).
  2. Access is limited to 60 students per school per financial year.
  3. Special schools are exempt from providing an ICSEA value.

Application Process

  1. View the details of QAGOMA exhibitions.
  2. Select the exhibition you would like to book.
  3. Choose your preferred date and arrival time and complete group visit details.
  4. Enter your ICSEA value in the box provided. You can use the My School website if needed to check this value and confirm eligibility.
  5. Once mandatory fields have been completed, click ‘Submit’. You will then receive an automated confirmation email acknowledging receipt of your application.
  6. The QAGOMA Learning team will assess your eligibility and group booking request details. If you meet the program criteria, including booking date availability, you will receive an email from our Group Bookings team outlining next steps, including: date and time of arrival, a proposed visit plan including educator experience, film and photography student consent form.
  7. Ensure you read the terms and conditions and prepare details of your visit prior to submitting the application form.

If you would like further information about this school access initiative or if you would like to book a group visit, please contact QAGOMA Learning’s Group Bookings Office.

E: groupbookings@qagoma.qld.gov.au

W: qagoma.qld.gov.au/groupbookings

T: 07 3840 7255

Reimbursement of travel costs

  1. Make full payment for your students’ transport costs with your transport provider.
  2. Attend the excursion - the number of attending students will be confirmed by the QAGOMA Learning team. Reimbursement is not available for costs incurred by adult supervisors/chaperones.
  3. Within 30 days following the excursion, email our Group Bookings team with your school's tax invoice issued to QAGOMA Learning, to claim reimbursement for your students’ transport costs (up to $10 per student plus GST). Please also attach any documentation showing payment of the transport cost e.g. receipt with $0 balance from your transport provider.
  4. Our Group Bookings team will verify the number of students who attended the visit and check the invoice against this total.
  5. Please note that transport reimbursement can only be paid for the number of students who attend the excursion, capped at 60 students per school per financial year. Transport costs of students who were booked, but did not attend on the day, cannot be claimed.

Terms & Conditions

  1.  QAGOMA reserves the right to vary the terms, suspend or discontinue this initiative at any time. Once we confirm your booking, QAGOMA Learning will honour the terms, including working through fair and reasonable booking changes, if possible.
  2. Funds will be allocated in the order that visits are completed and request for reimbursement has been successfully submitted.
  3.  A maximum of 60 students per school will be approved in each financial year period. Additional students may also attend the excursion, with extra travel costs payable by the school and not eligible for reimbursement. Any additional costs relating to the class visit that are not within ‘reimbursement of travel’ conditions must be paid by the school.
  4.  QAGOMA Learning will provide up to $10 per student as a reimbursement to the school for travel costs incurred to visit QAGOMA.
  5.  Reimbursement will only be made on receipt of an invoice from the school to QAGOMA Learning with supporting evidence of travel cost incurred and full payment having been made by the school to the transport provider.
  6. QAGOMA Learning will provide free entry to selected exhibitions (where applicable), and host one 90-minute educator-led experience for the class group.
  7.  Participating schools agree that students, teachers and chaperones from your school consent to being photographed and/or recorded during their excursion to QAGOMA. The school is responsible for returning signed parent/guardian consent forms provided by QAGOMA, on/by the day of the group visit.
  8. Supply of packed lunches/food for the visit and other excursion requirements are the responsibility of students, families and their teacher/school.

Booking details

Building (Required) *

School details

Have you previously applied for this program? (Required) *

Group details

Contact person

All information provided on this form will remain strictly confidential and for use by QAGOMA only. For further information please refer to QAGOMA's Privacy Statement.